An event or a launch
You're putting on one big thing, with a few dates that can't slip. The organizers of the Lakeshore Half Marathon plan the race in one project and give each of those dates a milestone.
Lakeshore Half Marathonone project, three milestones
Permits approvedtarget Mar 3 · CompletedRegistration openstarget Apr 1 · 6 of 9 doneRace daytarget May 16 · Planned
#The setup
- One project for the event: Lakeshore Half Marathon. It holds every task, from booking portable toilets to printing bibs.
- A milestone for each date that matters: Permits approved, Registration opens, Race day. Give each one a target date, and add the tasks that have to be done by then.
- Labels for the kind of work, if it helps:
volunteers,sponsors,course. Each organizer can keep a view of just their part.
#Keep the dates honest
Each milestone shows how much is done and how much is left. It's At risk a few days before its target with tasks still open, and Overdue once the date has passed. When a date comes and goes, pick Completed from its state and move anything still open to the next milestone.
To see the run-up at a glance, open a view of the project in the Timeline or
Calendar layout, or group a board by milestone (group:milestone).